Exercise on paraphrasing and drawing people out

From Harambee Wiki

Paraphrasing (10 minutes)

1. Review slide on “what is paraphrasing?”
2. Ask everyone to read the “why” column of the handout to themselves
3. Ask someone to read “how” column of handout (how to paraphrase)
4. Ask plenary “why is it important to paraphrase when facilitating?”

Drawing People Out (10 minutes)

1. Review slide on “what is drawing people out?”
2. Ask everyone to read the ‘why’ and ‘how’ handout to themselves
3. Ask plenary ‘Any questions?’ ‘Any comments?’

Facilitation Exercise (45 minutes)

Organise (3 minutes)

• Break into groups of 3 (having whole group sitting roughly in a circle)
• Number off 1-3 in group
  • 1 = speaker
  • 2 = facilitator
  • 3 = observer
• Remember your number

Instructions (5 minutes)

Speaker: For the next 6 minutes, you are asked to talk about two things:

• What is the main objective of your action plan or proposed activity?
• What have you learned or what are you hoping to learn?

Facilitator: For 6 minutes, facilitate the conversation with the speaker only using paraphrasing and drawing out

Observer: You’re not going to speak for the next 6 minutes but you need to watch the conversation very carefully. At the end, you’ll be giving the facilitator feedback.

Focus on the facilitator as though he/she is the leader of the conversation and the speaker is the follower. You can note your feedback on the handout.

Round 1: (6 Minutes)

Feedback (5 minutes)
The observer is asked to give the facilitator feedback on how they did.

A few words about how to give and receive feedback non-defensively:

Observer – you are setting the norm for how feedback will be given in this workshop. The quality of the feedback you give now is going to affect the quality of the feedback you get when it’s your turn.

You are encouraged to give the facilitator a balanced list of what they did well and things they could work on to improve.

If the observer runs out of feedback for the facilitator then the speaker can also give feedback.

Facilitator – as much as you can stand it, just listen and take in the feedback. Don’t be defensive or try to explain why you did what you did, just absorb what is being said to you.

Debrief in plenary
Invite participants to address any points of technique that they want checked out before going back into round 2?

Feedback round 1 (3 minutes)

Round 2: Move people left and right (5 minutes)
1 = speaker stand up, move clockwise, sit down (wait until in place)
2 = facilitator stand up, move counterclockwise, sit down (wait)
3 = observer stay where you are

Now,
1 (speaker in round 1) = observer
2 (facilitator in round 1)= speaker
3 (observer in round 1)= facilitator

Instructions – Do the same thing as during round 1: (3 minutes)

Speaker: For the next 6 minutes, you are asked to talk about two things:

• What is the main objective of your action plan or proposed activity?
• What have you learned or what are you hoping to learn?

Facilitator: For 6 minutes, facilitate the conversation with the speaker only using paraphrasing and drawing out

Observer: You’re not oing to speak for the next 6 minutes but you need to watch the conversation very carefully. At the end, you’ll be giving the facilitator feedback.

Focus on the facilitator as though he/she is the leader of the conversation and the speaker is the follower. You can note your feedback on the handout.

Round 2: (6 minutes)

Give and receive feedback non-defensively. (2 minutes)
Observer: Balance good points with areas that could be improved upon

Facilitator: Listen carefully. Don’t be defensive.

Feedback round 2 (3 minutes)

Round 3: Move people left and right (5 minutes)

1 = observer (speaker in round 1) stand up, move clockwise, sit down (wait until in place)
2 = speaker (facilitator in round 1) stand up, move counterclockwise, sit down (wait)
3 = facilitator (observer in round 1) stay where you are

Now, be the role you haven’t yet played
1 = facilitator
2 = observer
3 = speaker

Instructions – Do the same thing as during rounds 1 & 2. (2 minutes)

Round 3: (6 minutes)

Feedback. Give and receive feedback non-defensively. (3 minutes)

Plenary Debrief (10 minutes)

• How did that make you feel?
• What was easy? What was hard?
• What surprised you?
• What did you learn?